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Project Coordinator - HRH2030 Mawa
Location: Bethesda, MD | Job Type: Full-time | Post Date: 03/16/2017
The Project Coordinator is responsible for carrying out financial and administrative tasks at the Bethesda headquarters office and backstopping field activities as they relate to project implementation. S/he provides day-to-day organization of project-related work and coordinates communication with partner organizations, subcontractors or subgrantees, and donor agencies.
- Review monthly project expenditures against budget and update financial tracker. Prepare analyses of spending as needed and coordinate monthly expenditure reviews. Alert project team to necessary contractual or management actions based on that review (i.e., line-item re-allocations, extensions needed etc.).
- Ensure that program inputs are mobilized when needed, including in the areas of consultants and home office technical assistance, contracts, budgets, procurement and HR, to support the achievement of project objectives
- Use and maintain project trackers to ensure sound financial, administrative, and programmatic management of the projects and anticipate technical/program support needs and priorities
- Provide administrative, technical and financial management support to project teams
- Ensure that contractually required and URC approval requirements for procurement (e.g., waivers, task orders, and approval memos) are met, and prepare justifications supporting those actions in coordination with senior technical, management, and contracts staff at HQ and country levels as needed
- Review and coordinate submission of correct and complete monthly payment vouchers to the client
- Assist with management of subcontracts, including review of monthly expenditure vouchers against budgets, coordinating of regular partners’ meetings, and monitoring subcontractor technical inputs
- Coordinate project activities with partners and other organizations as appropriate. Prepare for meetings and presentations of project activities (set up meetings, develop PowerPoint presentations, etc.).
- Assist senior technical and program staff in the development of annual work plans and accompanying budgets
- Assist in tracking, developing and ensuring quality of project deliverables to include reports, summaries and success stories, including research, writing, editing, proofreading, translating and/or coordinating translation services
- Oversee travel arrangements for technical assistance visits in compliance with USAID regulations and obtain necessary approvals
- Support the IDG business development team with proposals, including recruitment activities, partner communications, budget creation and other tasks as assigned
- Assist with establishing and maintaining division-specific systems for business development processes in close coordination with the IDG business development team
- Bachelor's degree in public health, public administration, international development or related field plus one year of experience working on international donor funded projects in a programmatic and financial management capacity. A Master's degree or credits may substitute for a year of relevant work experience.
- Strong budgeting skills, including experience with and aptitude for creating budget scenarios, projecting expenditures based on clear assumptions, and tracking actual expenditures against projections. Excellent Excel skills are a MUST.
- Strong financial skills, including experience reviewing expenditure vouchers and accompanying receipts and determining allowability, allocability, and reasonableness of back-up documentation for expenditures
- Strong project management and organizational skills and attention to detail
- Experience with and an ability to follow United States federal contract procedures and regulations
- Flexible and able to handle multiple tasks and work collaboratively with others. Able to work independently in a fast-paced organization by prioritizing and managing multiple priorities. Strong attention to detail and follow-through required.
- Ability to interact effectively with all levels of internal and external clients
- Fluency and excellent oral and written communication skills in English required
- Experience working in a federal contracting environment
- Computer literacy is required. Advanced skills in Excel and MS Word a must.
- Fluency and excellent oral and written communication skills in French or Spanish preferred
- International field experience in developing country setting preferred
- Experience working with USAID-funded programs in an organization focused on international development is desired
- Ability in computer programs such as Access, STATA, SPSS, and Power Point applications strongly desired
- Please note: Only candidates who are eligible to work in the United States for an indefinite period without a need for sponsorship will be considered for this position
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About University Research Company (URC):
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. URC is an E-Verify employer and is proud to be an Equal Employment Opportunity employer.
URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission.