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Location: Bethesda, MD | Job Type: Full-time | Post Date: 12/29/2016
The International Development Group (IDG), an international division of URC with projects in East and West Africa, Latin America and the Caribbean. Technical areas addressed by these projects in include health systems strengthening, HIV/AIDS, TB, nutrition, community mobilization, quality improvement, and social and behavior change communications among others. Through the USAID-funded SUSTAIN Project, URC is working with the Ugandan Ministry of Health (MoH) to ensure continued provision and sustainable scale-up of comprehensive HIV and AIDS services for people living with HIV and AIDS (PLHA) in hospitals across the country. Such services include a basic care package for PLHA, antiretroviral therapy, the prevention of mother-to-child transmission of HIV, management of TB and HIV co-infection, laboratory services, HIV counseling and testing, and safe medical male circumcision.
The Reading within Reach (REACH) project, funded by UAID and managed by University Research Co., LLC (URC), advances reading in the primary grades around the world. The project objective is to facilitate the development, dissemination, and application of evidence-based practices to increase the impact, scale, and sustainability of early grade reading programs. REACH also provides support to develop and sustain the Global Reading Network. The Global Reading Network brings together donors, practitioners, government officials, national and international civil society organizations, and other stakeholders’ committed to improving reading outcomes for primary grade children around the world.
The Project Assistant is responsible for carrying out administrative, logistical and other project support functions for the Project Director and the REACH team.
- Support project Director in a variety of communication, organizational and management tasks; including but not limited to correspondence with external groups engaged with the REACH project and the Global Reading Network (GRN). Provide needed support to the GRN’s Steering Committee and Working Groups
- Ensure program inputs are mobilized when needed, facilitation of consultants and home office technical staff, contracts, budgets, procurement and HR, to support the achievement of project deliverables
- Assist in tracking, developing and ensuring quality of project deliverables including reports, summaries and success stories. These deliverables may require writing, editing, proofreading, translating and/or coordinating translation services
- Systematize monitoring of achievements for various processes and contract deliverables through the development and use of project trackers. Use and maintain project trackers to ensure sound administrative, and programmatic management of the project and anticipate technical/program support needs and priorities
- Provide administrative, technical and logistical management support for project staff to carry out workshops, meetings and training sessions. Coordinate project activities with partners and other organizations as appropriate. Prepare for meetings and presentations of project activities (set up meetings, develop PowerPoint presentations, etc.)
- Ensure that contractually and URC approval requirements (e.g., waivers, task orders, and approval memos) are met; prepare justifications supporting those actions in coordination with senior technical, management, and contracts staff at HQ and country levels as needed
- Process documentation needed to recruit and contract consultants and subcontractors; perform the actions necessary to initiate appropriate contractual mechanisms
- Assist with management of subcontracts, including review of monthly expenditure vouchers against budgets, coordinating of regular partners’ meetings, and monitoring subcontractor technical inputs
- Assist senior technical and program staff in the development of annual work plans and accompanying budgets
- Coordinate and assist with project start-up and close-out activities, as needed, including mobilizing field-based staff, registration, coordinating relocation costs and logistics, establishing close-out timeline, and coordinating close budget monitoring in compliance with budget and client regulations
- Update and report on required equipment inventory and property management compliance documents as required by project contract or audits
- Oversee travel arrangements for technical assistance visits in compliance with USAID regulations and obtain necessary approvals
- Maintain accurate and up-to-date electronic and paper filing systems for assigned projects
- Assist with the preparation and distribution of technical documents and PR publications about the project
- Assist with proposal development and provide support to other projects as needed;
- Bachelor’s in international development or related field. At least 3 year work experience, 2 of which must be working with an international development project.
- Experience with and an ability to follow United States federal contract procedures and regulations.
- Flexible, able to handle multiple tasks and work collaboratively with others. Able to work independently in a fast-paced organization by prioritizing and managing multiple priorities. Strong attention to detail and follow-through required.
- Ability to interact effectively with all levels of internal and external clients.
- Fluency and excellent oral and written communication skills in English.
- Computer literacy is required. Advanced skills in Excel and MS Word a must.
Desired Experience & Qualifications:
- International field experience in developing country setting (such as Peace Corps service or equivalent) preferred.
- Ability in computer programs such as Access, STATA, SPSS, and Power Point applications strongly desired.
- Second language proficiency preferred
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About University Research Company (URC):
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. URC is an E-Verify employer and is proud to be an Equal Employment Opportunity employer.
URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission.